Submissions

(Click here to download the CFP in PDF format)

The 2013 IEEE Vehicular Networking Conference (VNC) seeks to bring together researchers, professionals, and practitioners to present and discuss recent developments and challenges in vehicular networking technologies, and their applications. Topics of interest include (but are not limited to):

All submitted papers will be peer-reviewed. Accepted papers will appear in the conference CD proceedings as well as on IEEE Xplore.

Paper submissions

All paper submissions must be written in English and must be formatted in standard IEEE 2-column format. All papers are limited in length to eight (8) printed pages (10-point font) including figures, tables, and references. Papers exceeding 8 pages will not be accepted at EDAS, nor reviewed at all. The mandatory IEEE template in Microsoft Word and LaTeX format can be found at: the IEEE templates page.

Only Adobe PDF files will be accepted for the review process. All submissions must be made electronically through the EDAS system at http://edas.info/N15877.

We will consider two different categories of papers:

Full papers should describe novel research contributions and are limited in length to eight (8) printed pages (10-point font) including figures, tables, and references. Papers exceeding 8 pages will not be accepted at EDAS, nor reviewed at all.

Short papers can be more visionary in nature, report on work in progress, or describe a narrower research contribution. They are limited to four (4) pages including figures, tables, and references. They are also included in the proceedings, will be given (a shorter) time for oral presentation in front of the complete audience, and will be included in the poster session. Please prefix your title with "Short Paper:" so that reviewers are reminded that this paper should be reviewed as a short paper. Short papers do not require early abstract registration.

Important dates

Full Paper Manuscript Submission Deadline (Extended): October 3 October 8, 2013, 11:59pm US ET
Short Paper Manuscript Submission Deadline (Extended): October 10 October 13, 2013, 11:59pm US ET
Acceptance Notification: November 10, 2013
Camera-Ready Paper Due: November 20, 2013

Camera ready instructions

All final paper submissions should be written in English and must be formatted in standard IEEE 2-column format. All papers are limited in length to eight (8) printed pages (10-point font) including figures, tables, and references. Papers exceeding 8 pages will not be accepted at EDAS. The mandatory IEEE template in Microsoft Word and LaTeX format can be found at the IEEE templates page.

When preparing your final camera ready version, please make sure that your paper contains no headers, no footers, and no page numbers. This information will be added by EDAS.

Please follow these steps to submit your camera ready paper:

  1. At least one of the paper authors needs to register for the conference. Author registrations must be full registrations and cannot receive the student discount. Please find more details and the online registration form here.
  2. Use EDAS to fill out the electronic copyright form for publication of your paper in IEEE Xplore. The copyright form can be added to your paper by logging in to EDAS, opening the paper details page, and selecting the plus symbol next to "Copyright form."
  3. Upload your camera ready paper using EDAS. The upload link can be found next to "Final manuscript" on the paper details page in EDAS. After uploading, check for any PDF problems that EDAS reports. Possible problems will show below the uploaded paper information on the paper details page. Make sure to address these problems and upload a final manuscript without printing problems before the camera ready deadline.

To be published in the IEEE VNC 2013 Conference Proceedings and to be eligible for publication in IEEE Xplore, an author of an accepted paper is required to register for the conference at the full (member or non-member) rate and the paper must be presented by an author of that paper at the conference unless the TPC Chair grants permission for a substitute presenter arranged in advance of the event and who is qualified both to present and answer questions. Non-refundable registration fees must be paid prior to uploading the final IEEE formatted, publication-ready version of the paper. For authors with multiple accepted papers, one full registration is valid for up to 2 papers. Accepted and presented papers will be published in the IEEE VNC 2013 Conference Proceedings and submitted to IEEE Xplore.

GENERAL TIPS ON PRESENTATIONS

The presentation room will contain an LCD projector and a presentation screen. Presenters should prepare a reasonable number of slides, so as not to exceed the allocated time slot. Typically, 1 illustration is presented in 1-2 minutes. Additional illustrations could be prepared to support possible answers to questions from the audience. Each slide should not be crowded by text and graphics. Too much text should be avoided: illustrations should support the presentation; they should not be simply read by the presenter. Graphics help in communications, are more understandable, and point out the basic ideas. Use large fonts (18-20 point) so they can be read easily.

Presentations should be clearly structured and begin with a title page. The basic problem should be clearly stated, as well as the application area. Background and previous work should be summarized to provide a prospective for the results presented in the paper. The innovative approach should be clearly stated. The application of the approach to the application problem should be described, by pointing out the main features and characteristics, the problems and the solutions. The results should be clearly outlined and evaluated. Appropriate comparisons with previous results should be presented. Conclusions should summarize the work performed and point out the main innovation and results. Future work and developments could also be sketched. Remember to include the ‘why’ of your work - not just the ‘how’.

All presenters should bring their computer with presentation slides to the meeting with session chairs, 20 minutes before the start of their session. Some presenters may be willing to share their laptop during a session; such arrangements should be made well in advance of the session. Do not show up at the session start time with your slides on a USB key hoping someone will lend their computer: arrive early, ask to borrow a computer, and test your presentation. Common presentation formats are Microsoft PowerPoint (PPT) and Portable Document Format (PDF).

Remember your talk may not overrun. Avoid the trap of trying to squeeze in too much detail. Attendees will be able to read your paper at their leisure if it sparks their interest. Practice and time yourself. If you risk it, you may end up without the opportunity to present your conclusions, which are the most important part.

Presenter Attendance:

It is expected that each paper is presented by one of the paper authors. If documented circumstances clearly beyond the control of the authors prevents them from presenting their paper at this conference (e.g., visa issues, medical emergencies, legal obligations), the authors are responsible for finding a substitute presenter for their paper WHO IS COGNIZANT OF THE TOPIC COVERED BY THE PAPER AND CAN ANSWER QUESTIONS (the audience will expect someone who can answer their questions about the paper and presentation). The authors should also inform the TPC co-chairs AS SOON AS POSSIBLE prior to the start of the conference about this situation, indicating which papers are affected and identifying who (name, email address) will serve as a substitute presenter.

Note that video recordings of presentations made by the authors WILL NOT BE PERMITTED. Session chairs have been instructed to stop anyone from proceeding to play these videos during their presentation time slot. The goal of any conference is to disseminate and share the latest research findings on a particular topic in an interactive manner, and showing a video presentation defeats this purpose.

FULL PAPER ORAL PRESENTATIONS

Your presentation should be about 22-23 mins long. Oral presentation slots are 30 minutes long in total — but that includes 5 min time for questions and 2-3 mins for handovers (your initial setup time). Session chairs will hold you to this time, and are under strict instructions to terminate presentations which overrun. If your presentation were to overrun, you are effectively stealing time from colleagues which follow you.

All presenters should meet with their session chair near the podium 20 minutes prior to the start of the session. The session chairs will be identified in the Program Guide. Presenters should provide the session chair with a short biography of 2-3 sentences maximum.

SHORT PAPER ORAL AND POSTER PRESENTATIONS

Short paper presenters should both prepare BOTH an oral presentation and a poster. The oral presentation should be 5 mins long and provide a brief overview of the work. Aim to generate interest so that audience members will follow up with you during your poster presentation. For this reason, all presentations are scheduled directly before the poster session. We do not plan to take questions from the audience during or after these presentations, since there is plenty of time for interaction during the poster session.

The final version of the talk should be provided to the session chair in a PPT file by the end of the first day of the conference (or earlier if the session chair requests so). All short paper presentations should use the same presentation laptop to eliminate equipment setup time.

For the poster presentation, the author(s) should bring a poster no larger than 120cm by 120cm (4 feet by 4 feet). The poster session area will be set up with double-sided poster boards, 240cm by 120cm (8 feet wide by 4 feet high); each side of the board will be dedicated to two posters so that the poster paper material must fit half the space. Fixings to attach the papers will be available. The posters must be up before the start of the listed poster session time, and an author must be present during the entire designated period for that session.

The heading should list the paper title, author(s) name(s) and affiliation(s). It should be in bold face type and readable from a distance of ~2 meters (~6 feet). The abstract should summarize the pertinent results and conclusions. The introduction should state the purpose of the work in relation to previous work in the field. The results section should indicate the most important findings. The conclusions should give the interpretation and the significance of the results. References to previous work may be appropriate. The font size for the headings of the abstract, introduction, results, conclusions, references, and any other sections, and the text and the captions for figures and graphs should be readable from a distance of ~1 meter (~3 feet). While the poster paper does require some text, e.g., in the abstract, conclusion and references sections, at least one-half of the poster area should be devoted to figures, graphs or photographs: the adage about one picture being worth 10,000 words is relevant in this case. Remember, that the main purpose of the poster is to support your explanations.

Authors are encouraged to check their posters via a trial run with their colleagues at their home institutions rather than seeing it for the first time at the conference.